Formal Body Minutes with AI: Maximum Precision for Boards and Committees
For decision-making bodies such as Executive Boards, Supervisory Boards, and Shareholders’ Meetings, precision is not just a quality standard; it is a legal mandate. Minutes must adhere to the correct formal language, be drafted in flawless indirect speech, and document resolutions unmistakably.
With Tucan.ai, we offer an AI-based software solution designed precisely for the rigorous demands of Corporate Governance – drastically reducing the administrative workload for assistants and management.
Unmatched Efficiency through Smart Workflows
Tucan.ai goes far beyond standard minute-taking. We have simplified the pre- and post-processing workflow so significantly that you can focus entirely on strategic content:
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Fully Automated Agenda Import via Email: Meeting preparation has never been this easy. Simply send the agenda for the Supervisory Board or Executive Board meeting as a PDF to your individual Tucan.ai email address. The AI extracts the Meeting Agenda aus Agenda PDF auslesen (agenda items) and builds the session structure for you – with zero manual effort.
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Your Corporate Identity – Straight from the System: Instead of tediously copying AI-generated text into your corporate layout, we overlay exactly your company’s internal templates in our system. Your exported minutes have the correct format, headers, and wording at the touch of a button – ready for immediate signature and distribution.
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Specialized Templates for Legally Defensible Body Minutes: Our prompts are tailored to the unique aspects of formal meetings. The system generates flawless verbatim protocols in indirect speech and precisely isolates resolution drafts and task packages (including responsibilities and deadlines) from the context.
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Secure API Interfaces for Your Board Management: Tucan.ai integrates smoothly via open APIs into your existing Board Management Software API KI or internal IT systems.
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Highest Confidentiality & GDPR-Compliance: Body minutes contain a company’s most sensitive data. Our solution guarantees maximum data security, full GDPR-compliance, and encrypted processing.
Why Companies Switch to Tucan.ai
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Post-processing in Minutes, not Hours: The AI delivers a finished draft immediately after the meeting.
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Transparent Resolution Control: Resolutions and task packages are reported separately.
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Versatile Application: Perfect for in-person meetings, hybrid formats, or purely virtual meetings (MS Teams, Zoom, Webex, etc.).
While competing solutions often force rigid formats and require significant preparation, Tucan.ai adapts to your processes. The smart PDF/Email import and output in a customer-specific layout make Tucan.ai the most efficient solution for top-level management.
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Secure Your Competitive Advantage through Excellent Corporate Governance!
Get to know Tucan.ai and discover how our AI elevates your body work to the next level.